MRO Tracker: maintenance, flight operations and readiness in one place
Built by people who fly and fix airplanes. MRO Tracker brings work orders, task cards, labor hours, aircraft records, dispatch, crew currency and AOG recovery into one secure system, on the web and in native iPhone and Android apps, that your whole team can use from the hangar floor, the dispatch desk or the ramp, with alerts by email, text or push.
New in MRO Tracker 2.1
The latest release tightens the link between the work, the hours and the people who need to know.
Sub work orders
Split a job into sub work orders, numbered after the parent (12345-01, -02). The parent can't close while a sub is still open.
Hours and totals
Every work order shows hours worked, from technicians' clock time and labor lines, plus a total that includes its sub work orders. Always current, and in reports.
Text message alerts
Each person chooses how they hear about assignments, QC, AOG events and overdue flights: email, text or both.
Mission equipment in W&B
Keep each aircraft's mission equipment list and tick what's on board for each flight. Weight and CG update, and the printed package shows it.
One system instead of whiteboards, spreadsheets and paper tags
Most shops run maintenance in one tool, scheduling in another and crew records in a binder. MRO Tracker connects them, so the aircraft that is grounded in the hangar can't be dispatched on the flight board, and the pilot whose check has lapsed is flagged before the release is signed.
- Live aircraft status: available, in maintenance or AOG
- Digital sign-offs with a full audit trail
- Crew currency checked automatically at dispatch
- Parts, tools and requisitions tied to the work
- Your own branding, users and permissions per organization
- Work orders, hours and parts lines from your current system, kept up to date automatically
Built for the hangar and the flight desk
Plan it, do it, sign it off
Work orders, sub work orders and task cards with step-by-step sign-offs, QC and RII inspection, labor hours, parts and tool tracking, tagging and calibration, all feeding the aircraft's permanent record.
Schedule it, release it, fly it
Aircraft scheduling, flight releases, risk assessments, load manifests, crew readiness, flight following and AOG coordination, with the maintenance status of every aircraft always in view.
Plus Engineering, Program Management and Business Development workspaces, turned on for the organizations that need them, all working from the same aircraft records.
Everything an MRO or flight department runs on
Task Cards & sign-offs
Digital task cards that follow the way your technicians already work.
- Step-by-step technician sign-off
- QC review and RII inspection
- Time clock per card, parts and kitting
- Print the card in your shop's form layout
Work Orders & parts New
From customer request to closed-out work order.
- Work orders by customer and aircraft, with sub work orders
- Parts, labor and task-card lines on every order
- Hours worked and totals, including sub work orders
- Parts requisitions with approval and receiving
- Turnaround time by department
- Serviceable, repair and rejected part tags
Tools & calibration
Know where every tool is and whether it's in calibration.
- Check-out and check-in by person
- Calibration due dates and history
- Lost or missing tool reports with FOD flags
Aircraft records & analytics
Every aircraft's history in one place, and what it's telling you.
- Discrepancy log, MEL deferrals and grounding items
- Recurring-squawk analysis and forecasts
- Every work order for the aircraft, with its hours
- Phase inspections and status history
Flight Ops & dispatch
From booking to release to landing, with signatures at every step.
- Aircraft scheduling calendar
- Flight releases and amendments
- FRAT risk assessments with approval
- Load manifests with weight and CG checks
- Mission equipment selected per flight
- Flight following with overdue alerts
Crew & training
Who is current, who is due and who can take the flight.
- Checks, medicals and training records
- Flight and duty time totals
- Readiness checked before dispatch
- Open Flights: pilots request open seats
AOG recovery
Get grounded aircraft back in service faster.
- AOG events with status and estimated return
- Parts tracking: vendor, PO, carrier and ETA
- Instant alerts by email, text or push
- Time on ground and cost KPIs
Reports
The answers managers and auditors ask for, ready when they are.
- 60+ ready-made reports
- Build and save your own reports
- Branded PDF and CSV export
- Scheduled reports by email
Secure & multi-organization
Each organization sees only its own data.
- Role-based access for technicians, QC, dispatch and admins
- Data separated by organization at the database level
- Your logo and colors on the app and emails
- Each person picks email, text or both for alerts
MRO Tracker in your pocket
Four native apps work alongside the web app and sign in with the same MRO Tracker account. Each one is built for the people who use it, with push notifications for what needs attention now.
MRO Tracker Pilot
For pilots and instructors
- Your flights, releases and FRATs, with release amendments signed on the phone
- Flight briefing: weather, TFRs and NOTAMs, route map with radar
- Weather and NOTAMs for any airport, now or up to 14 days ahead
- Record a flight: GPS track, times and g-loads, even with the screen locked, or automatically at takeoff
- Squawks with photos, post-flight check-in and trip expenses
MRO Tracker Mechanic
For technicians and inspectors
- Task cards with sign-offs, QC and RII on the hangar floor
- Clock on and off, check out tools, issue parts
- Create work orders and task cards at the aircraft
- Keeps working without signal: sign-offs and clock times are sent when you are back in range
MRO Tracker Admin
For managers, dispatch and maintenance control
- Today: aircraft ready to fly, flights, AOG and to-dos at a glance
- Maintenance and Operations workspaces in one app
- All flights in a searchable list or a month calendar, plus an airport weather and NOTAMs lookup
- Approve FRATs, releases, expenses and flight times; review QC
- Messages with profile photos, and alerts from your whole team
MRO Tracker FAA
Free · no account needed
- Major or minor repair? Step-by-step classification under 14 CFR Part 43 Appendix A
- Works offline, and saves each inquiry
- Sign off a classification with your certificate and a drawn signature
- Print or email the result with its sign-off requirements
New in the Pilot, Mechanic, Admin and FAA apps
Works without signal New
Hangars and ramps are where signal drops. The Pilot, Mechanic and Admin apps keep working: what you have opened stays on the phone, and your work is saved there and sent in order as soon as signal returns.
- View saved flights, briefings, task cards, work orders and messages offline
- Squawks with photos, expenses, sign-offs with a drawn signature, clock in and out, tools and messages queue on the phone
- An outbox shows what is waiting, with Retry and Send now
- Each change is applied once, sign-offs are checked when they arrive, and clock times count from when you tapped
Flight briefing New
One page before every flight, each part rated go, caution or no-go, with an AI summary at the top.
- METAR and TAF at departure, destination and alternates, with runway crosswind
- TFRs and NOTAMs for the route and time
- Route map with airport weather and radar
- Aircraft, release, FRAT, crew and weight & balance status
Automatic flight recording New
No more forgotten flight logs. Your organization chooses: off, remind the pilot, or start recording at takeoff.
- A reminder before each booked departure
- Recording starts on its own when the phone detects the takeoff
- Location is used only around a booked departure, never otherwise
- Set once in Flight Ops settings; pilots can choose for themselves if you allow it
Admin: Today and aircraft New
The fleet picture managers start the day with, across every organization they work in.
- Aircraft ready to fly, flights today, AOG and in-maintenance counts
- To-dos, flights and a searchable fleet
- Aircraft screen: status, open discrepancies, maintenance due and upcoming flights
- Change an aircraft's status from the phone, logged to its status history
Dispatch on the phone New
Last-minute changes no longer wait for a desk. Pilots and dispatch handle the release from the flight screen, under the same rules and signatures as the web.
- Amend a released flight: times, route, fuel, alternate or crew, with a reason and signature
- Approve amendments, close or cancel a release; cancelling frees the aircraft
- Dangerous goods (NOTOC) and last-minute changes on the load manifest, with a running weight total
- Required training checked with the crew at booking and release
Admin: Flights and calendar New
Every flight across the organizations a manager works in, or just their own, one switch away.
- Search by tail, pilot, airport, release number or organization
- Today, next 7 days, past 7 days or this month; filter by status and aircraft
- Grouped by day with crew, route and a colored release status
- Month calendar with a dot per flight; tap a day, then open the flight
Admin: Approvals New
Home shows what is waiting; the people who approve do it from the phone.
- Crew expenses with the receipt: approve, reject with a reason, or approve all
- Recorded flight times: adjust the hours, then approve to check the flight in
- Aircraft hours, landings, flight log and crew duty update on approval
- New messages pop up in the app, with the sender's photo
Airport weather & NOTAMs New
Check any airport without booking a flight, from My Flights in Pilot or Flights and Home in Admin.
- Type KJYO or JYO, or tap one of your last six airports
- Now, or a time up to 14 days ahead, for a 6, 12 or 24 hour window
- Flight category, decoded METAR and TAF, and wind for each runway
- TFRs, NOTAMs, a map with radar, frequencies and runways
Mission equipment New
On the load manifest: what is fitted for this flight goes into the weight and balance, on the phone as on the website.
- A switch per item, with name, part number and weight at arm
- Running total of items, weight and arm
- Saving updates the weight & balance
- Equipment is set up per aircraft on the website
FAA app: sign-off New
Record your review of a major or minor classification, signed on the phone. Free, no account.
- Your name, certificate and a drawn signature
- Signed records lock; make an unsigned copy to change one
- The PDF carries the signature and a fingerprint of the record as signed
- Stays on your device unless you share the PDF
Pilot, Mechanic and Admin are for MRO Tracker customers and use your organization's MRO Tracker sign-in. MRO Tracker FAA is free for everyone.
Up and running without a big IT project
Talk to us
A short call about your aircraft, your team and how you work today.
Set up your organization
Your aircraft, locations, users, roles and branding, set up with you.
Connect your data
We bring in your work orders, task cards and parts lines, and can keep them in step with your current maintenance system.
Go live
Your team signs in from any browser or the MRO Tracker apps for iPhone and Android. No servers to install, and it keeps working without a connection.
Made for working aviation businesses
Repair stations & MROs
Work orders, task cards, QC and parts for customer aircraft, with the records to back every sign-off.
Charter & Part 135 operators
Maintenance and flight operations in one place, so dispatch always knows what's airworthy and who's current.
Corporate & special-mission flight departments
Fleet readiness, crew currency and AOG coordination for a small team that has to cover everything.
Owners & small fleets
MRO Tracker Light covers up to 3 aircraft and 2 users: maintenance due, discrepancies, work orders and task cards. Sign up online at mrolight.com with a 14-day free trial.
Frequently asked questions
Do we need to install anything?
No. MRO Tracker runs in any modern web browser on desktop, tablet or phone. For the hangar floor and the flight line there are also native apps for iPhone, iPad and Android (MRO Tracker Pilot, Mechanic and Admin, plus the free MRO Tracker FAA), with push notifications. They sign in with the same account.
Does it work without a connection?
Yes. Screens you have opened before stay available on the device, and work you do offline (task card entries, discrepancies, photos and PIN sign-offs) is saved on the device and sent as soon as you are back online. If someone else changed the same record in the meantime, you choose which version to keep. A PIN signature made offline is confirmed with your PIN once you reconnect.
Can we use just Maintenance, or just Operations?
Yes. Features are switched on per organization, so you can start with the workspace you need and add the other later.
Can you bring over our existing records?
Yes. Work orders, task cards and parts lines come in as ordinary work orders that keep their original numbers, searchable by aircraft, work order and part number. If you keep running your current system for a while, MRO Tracker can stay in step with it automatically.
How are hours counted on a work order?
Hours worked are the technicians' clocked time on the work order's task cards plus any hours entered on its labor lines. A parent work order also shows a total that includes all of its sub work orders.
Can alerts come by text message?
Yes. Each person chooses email, text or both in their own preferences, and can send themselves a test text. If a text can't be delivered, the alert goes by email instead.
Who can see our data?
Only your organization's users, according to the roles you give them. Each organization's data is kept separate at the database level.
Does it replace our approved manuals?
No. MRO Tracker supports your recordkeeping and workflows. Your approved manuals, programs and the current regulations remain the authority.
See MRO Tracker with your own aircraft
Tell us about your operation and we'll set up a walkthrough.
MRO Tracker is a product of Leesburg Aviation LLC · support@mrotracker.com